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March 31, 2013

Paymaster instructions detailing procedures for the pay roll – March 31, 1863

Filed under: Civil War Daybook — Lori Williamson @ 9:00 am


Washington, March 31, 1863.
To the Commandant of Company G
1 Regiment Minn Vols

Your attention is respectfully called to the following suggestions, a close attention to which will save much trouble to you and the paymaster.

Each soldier must sign his name on the roll exactly as it is mustered; if the name is wrong, the roll must not be altered, except in my presence, and then the certificate of the Commandant must be attached, certified to by the mustering officer, stating the alterations.

Be particular that each soldier signs his name on the same line, on right-hand side of pay roll, as it is written on the left.

Every signature must be witnessed by a commissioned officer of the company; if none present, then by some commissioned officer of the regiment.

Where a soldier cannot write his name, he must make his mark as follows, viz: John X Smith; and the words, “his mark,” must be written by the officer acting as witness.

No officer or soldier can draw the pay of another soldier, even if he has signed the rolls, without a written order in ink, witnessed by a commissioned officer.

No power of attorney, to draw the pay due a soldier absent from his regiment, will be recognized, except those on picket, guard, or camp duty, or when temporarily absent, and then such powers of attorney must be legally drawn, authorizing the party to sign and receipt for his money, which power must be witnessed by a commissioned officer.

No alterations or additions can be made on the rolls by any person at all; any violation of this will prevent payment on them.

Allotments cannot be stopped, except by the written consent of the assignee, certified to by the commanding officer of regiment or battery.

All officers on leave of absence, except in case of sickness and wounds, draw only half pay and emoluments, and no more, under act of March 3, 1863.

All remarks affecting officers’ or soldiers’ pay should be carried forward, and borne on every muster roll until paid.

All soldiers who have been absent and claim back pay must produce certificate from officer in charge of camp, or surgeon of hospital they were in, that they have not been paid at such camp or hospital, and if he has been to more than one hospital, he will be required to produce certificate from each.

Particular attention is called to General Order 97, of 1862, in relation to clothing account, and the manner it is to be stated on the rolls.

Chaplains while absent from regiment draw no pay whatever, “except on duty.”

Respectfully submitted BY THE PAYMASTER

Citation:  March 31, 1863 Letter from the Paymaster, Miscellaneous Papers, Co. G. undated, 1861-1864. United States. Army. Minnesota Infantry Regiment, 1st (1861-1864). Regimental Records. Minnesota Historical Society. [P615]

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